How to Send a Follow Up Email After Interview
Sending a follow-up email after an interview is a crucial step in the job application process. It shows your interest in the position, reinforces your qualifications, and can help you stand out from other candidates. In this article, we will discuss the key elements of a follow-up email and provide you with a step-by-step guide on how to craft an effective message.
1. Timing
The first rule of sending a follow-up email is timing. It’s generally recommended to send the email within 24 to 48 hours after the interview. This ensures that your message is timely and still fresh in the interviewer’s mind. However, if there’s a delay, it’s better to send the email later than never.
2. Subject Line
Your subject line should be clear and concise, indicating that it’s a follow-up email. Here are a few examples:
– “Follow-Up: [Your Name] for [Position Name]”
– “Re: [Position Name] Interview Follow-Up”
– “Thank You for Your Time on [Date]”
3. Greeting
Start your email with a professional greeting, addressing the interviewer by name. If you’re unsure of their name, use “Dear [Interviewer’s Title or Company Name].”
4. Express Gratitude
Begin by expressing your gratitude for the interviewer’s time and consideration. Mention the date of the interview and briefly recall a positive aspect of the conversation.
5. Reiterate Your Interest
Reiterate your interest in the position and the company. Mention a specific reason why you’re excited about the opportunity, such as a particular project or company culture.
6. Highlight Key Points
Briefly summarize a few key points from the interview that demonstrate your qualifications or enthusiasm for the role. This can help the interviewer remember your strengths and unique qualities.
7. Ask for Next Steps
Politely inquire about the next steps in the hiring process. This shows your eagerness to move forward and can prompt the interviewer to update you on your application status.
8. Closing
End your email with a professional closing, such as “Thank you again for considering my application.” Include your full name, phone number, and email address for easy reference.
9. Proofread and Send
Before sending the email, proofread it for any typos or grammatical errors. This will ensure that your message is polished and professional.
Sample Follow-Up Email
Subject: Follow-Up: [Your Name] for [Position Name]
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the [Position Name] position on [Date]. I thoroughly enjoyed our conversation and appreciate the opportunity to learn more about the role and company.
I am particularly excited about the [specific project or company culture] because [brief explanation of why it interests you]. My experience in [previous relevant experience] has equipped me with the skills and knowledge necessary to excel in this role.
I would love to hear about the next steps in the hiring process and when I can expect to hear back. Thank you again for considering my application. I am looking forward to the possibility of joining your team.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
By following these steps and crafting a thoughtful follow-up email, you can increase your chances of landing the job. Remember to be professional, concise, and genuine in your message. Good luck!
